Northrise Toastmasters Club 1988/72

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Time Keeper

Role Objective

Time all meeting activities and assist meeting participants by indicating how much time iremains for them to complete their assigned task. Report on roles that are exceptionally over (or under) the time allocated.

Description of Role

Most things in Toastmasters are timed. This makes it possible for the Chair to deliver a meetings program on time and assists presenters to carry out their assignments on time, a significant part of their objectives.

Preparation

  • Ensure that you have studied the Agenda. The times should be listed on the Agenda.

  • Get on top of the StopWatch operation. This can be challenging.

  • Check the lights are working.

  • Check the agenda to see if a Tmekeepr's Report is required (normally immediately before the General Evaluation. If it is, you will need a pen and paper to record times.

Timing

Study the Agenda for these. You may have to alter the allocation of time between the General Evaluator and the Leadership Evakluator. The Chair will advise you of this or it may be announced during the Agenda Changes section of the meeting.

Note - lights should be displayed only during the final minute of the Leadership Evaluators session. See the Timing notes for the Leadership Evaluator.

Procedure

The invariable lighting sequence is; Green, Yellow (Orange), Red, the same as a traffic light. As with traffic lights, you should only display one light at a time. Leave the red light on until the speaker has finished at which point, remember to turn the red light off.

A flashing red light is used to warn seriously overtime speakers at (say) 30 seconds past time. Flash the red light two or three times only, there's no need to further distract a speaker who may already be having trouble finishing their presentation. If the speaker is still going one minute over time, a further three flashes will be needed.

You may need to use discretion with over-time guest presenters seek guidance from the Chairman (or President) about this. Similarly, if a senior member acknowledges that they are over time there is not a lot to be gained by flashing the red light.

As required (per the agenda) deliver a report on times taken by members performing their roles that were 20% (approx) over or under the time allocated on the agenda. Rather than merely read these off your notes in presention order, sort your results into Table Topics, Speeches, Evaluations, Grammarian & Two Min TM and if noteworthy, start time and break duration.

Thus for example, you might report, "Tale Topics of 1.5 minutes; Member A, 1 minute and Member B, 2 minutes".

All being well your report will be very brief. It really needs to be, you are likely to have only one mnute in which to deliver it. If time is tight ask the Chair if you can deliver from your seat. Ask the person next to you to time your presentation.

You aren't immune from Table Topics so if called, be sure to ask the person next to you to take over for the duration of your Table Topic.

Usually the times are on the Agenda, but as an approximate guide;

Table Topics
Unless the Agenda says otherwise:
Green @ 1 minute, Orange @1.25 minutes, Red @ 1.5 minutes.
Flashing red @ 1.5 minutes +10 secs.

.Speeches
Green light two minutes before completion,
Orange light one minute before completion,
Red light at Completion,
Flashing Red light 30 seconds after completion.

Speech Evaluations
Green light at 2 minutes, Orange light at 2 minutes 30 seconds, Red light at 3 minutes.
Flashing Red light at 3 minutes 30 seconds.

General Evaluator
Green light two minutes before completion, Orange light one minute before completion, Red light at Completion.
Flashing Red light 30 seconds after completion.

Key points

  • Check everything

  • Follow the Agenda times

Desirable Outcome

As Timekeeper you have assisted the Chairman in keeping the meeting on time.

You have helped ensure the speakers kept to the time allocated for their assignment, essential for successful meetings and great speeches.

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